How To Generate Eway Bills On Eway Bill Portal: A 2025 StepbyStep Guide

Generating eWay Bills online is a mandatory practice for anyone involved in transporting goods worth more than the minimum limit under GST in India. As digital compliance deepens in 2025, understanding how to efficiently use the Eway Bill Portal is essential for businesses, logistics providers, and individuals. This guide brings a first hand experience coupled with practical insights, addressing everything you need to know about how to generate Eway Bills on Eway Bill Portal quickly and correctly.

What is an Eway Bill and Why is it Important in 2025?

An eWay Bill is an electronic document required for the movement of goods valued above a specified limit within and across Indian states. It ensures transparency, reduces tax evasion, and streamlines logistics under the GST regime. In 2025, its relevance has grown as authorities enforce stricter tracking and compliance mechanisms.

How Has the Eway Bill System Evolved Recently?

The Eway Bill system, initially introduced in 2018, has undergone several enhancements. In 2025, the system includes advanced integrations, improved real-time validation, and easier amendments. It now supports automated SMS alerts and a more user-friendly dashboard.

What Makes the Eway Bill Mandatory for Businesses Today?

If your consignment value exceeds the updated threshold in 2025—usually INR 50000—you must generate an eWay Bill before the goods are transported. Even intra state movements in some states demand an eWay Bill, irrespective of value, especially for sensitive goods like electronics or luxury items.

Did you know? As per recent GST Council updates, non compliances in Eway Bill generation could lead to heavy penalties and even vehicle detention.

People also ask:

Q: Why is the eWay Bill system so critical after GST implementation?
A: It plugs revenue leakages, prevents fake invoices, and allows authorities to track goods movement.

What Are the PreRequisites for Generating Eway Bills on the Portal?

Before you start, certain basics are non negotiable. Here’s what you need:

• Valid GSTIN (GST Identification Number)
• Registered mobile number linked to GST
• Up to date business registration on the Eway Bill Portal
• Key shipment details like invoice, transporter ID, vehicle number
• Access to a computer or smartphone with stable internet

Which Documents Should Be Ready for Quick Eway Bill Creation?

Always keep these handy:

• GST invoice or bill of supply
• Transporter ID and vehicle registration details
• Consignment value breakup
• Delivery address and PIN codes

Can Freelancers or Individuals Generate Eway Bills?

Yes, as long as they are registered on the GST Network and meeting the threshold criteria, even individuals or sole proprietors can generate Eway Bills.

Experts Insights: Logistics managers share that keeping static templates of regular goods speeds up repeat eWay Bill generations, especially for frequently moved commodities.

People also ask:

Q: Is an Eway Bill required for all types of goods in 2025?
A: Most goods above the value threshold need an Eway Bill, barring certain exemptions like jewelry or LPG cylinders as notified by GST rules.

How to Register and Log In: What are the Main Steps?

How Do I Register on the Eway Bill Portal for the First Time?

1. Visit the official Eway Bill Portal
2. Click ‘Registration’ and choose ‘eWay Bill Registration’
3. Enter your GSTIN, CAPTCHA, and otp
4. Verify mobile number via OTP
5. Create user credentials and set a password

What If I Forget My Login Credentials?

There’s a ‘Forgot Username/Password’ option. Verification is sent on your registered email or mobile for resetting details.

Can Transporters or Drivers Have Separate Access?

Yes, the portal allows sub user creation. Transporters can create staff logins to generate or update eWay Bills as necessary.

Did you know? You can now integrate the Eway Bill portal directly with ERP systems in 2025, saving major time on manual entries and lowering errors.

People also ask:

Q: Is Aadhaar authentication still needed for registration in 2025?
A: Yes, Aadhaar OTP verification remains mandatory for first time users.

Step by Step Guide: How To Generate Eway Bills on Eway Bill Portal?

Generating your eWay Bill is straightforward if you follow these streamlined 2025 steps:

What Is the Stepwise Process for Creating a New Eway Bill Online?

1. Log in with your credentials.
2. Click ‘Generate New’ from the dashboard.
3. Select the type of transaction: Outward, Inward, or Others.
4. Enter supplier and recipient GSTIN details; the system will auto fill names.
5. Input document type, number, and date (invoice or challan).
6. Add product details: HSN code, quantity, value, and tax rates.
7. Enter the transport details: mode (road, rail, air, ship), vehicle or transporter ID, expected delivery date.
8. Click ‘Submit.’ Review entries before final submission.
9. Once generated, print the eWay Bill or save the PDF/QR code.

How Do I Edit or Update an Eway Bill After Submission?

Edit options for vehicle number, transporter ID, or delivery details are available as long as the bill is valid. Log in, select ‘Update Vehicle Number’ or similar options.

Can I Generate a Bulk Eway Bill for Multiple Invoices?

Yes, the portal provides bulk upload templates (CSV/XLS), letting registered firms generate hundreds of eWay Bills at once.

Experts Insights: Use bulk generation for multiple LR (lorry receipt) or invoice-based consignments, particularly if you are a distributor or eCommerce seller offering cash on delivery services.

People also ask:

Q: What happens if there’s a mistake in the eWay Bill?
A: Cancel the bill within 24 hours and regenerate a correct one. Post expiry or after goods are delivered, editing is not allowed.

What are the Key Features and Highlights of the Eway Bill Portal in 2025?

The official Eway Bill platform keeps adding features. Some current highlights include:

• Real time tracking and status for every bill number
• One time login dashboard for multiple locations
• Automated notifications for expiry and compliance
• Easy amendment and cancellation interface
• Advanced search and print options for quick document access
• QR code feature for wireless authentication by field officers

How Is the User Experience on the Portal?

Feedback has been largely positive owing to regular upgrades. Mobile responsive design and Hindi language interface are appreciated by users from various states.

Is API Integration Popular Among Big Companies?

Yes. Companies with high volume logistics use direct API linkage between ERP software and the Eway Bill portal to auto generate bills. This minimizes manual errors.

Did you know? Eway Bill portal is now accessible even with limited bandwidth networks, a boon for rural or remote transport operators.

People also ask:

Q: Does the portal support multilingual operations for regional users?
A: Yes, key Indian languages cover most user needs across states.

Pros and Cons: What Are the Strengths and Weaknesses of Using Eway Bill Portal?

A fair analysis helps users set expectations.

Key Pros

• Ensures legal compliance and avoids penalties
• Reduces paperwork and manual inspection delays
• Real time track and trace for better planning
• Bulk generation saves time for big players
• Secure document archiving and history

Main Cons

• Initial learning curve for new users
• Reliance on internet and digital literacy
• Minor technical outages during peak hours
• Amendments restricted after expiry or delivery

Comparison: Eway Bill Portal vs Third Party Solutions

Experts Insights: While official portal is reliable, growing number of businesses use online marketplaces or GST software to compare prices, features, and automate eWay Bill plus eInvoicing in one dashboard.

People also ask:

Q: Are third party Eway Bill solutions safe and compliant?
A: Reputable apps are safe and compliant, but always check for GSTN verification and data privacy standards.

Troubleshooting Common Issues: What Problems Might I Face?

Why is My Eway Bill Application Getting Rejected?

Usually because of:

• Incorrect GSTIN numbers
• Mismatched consignment values
• Invalid HSN or transporter IDs
• Wrong document date

What To Do If My Internet Breaks During Submission?

Portal autosaves drafts for a short duration. Relogin and continue from the last step. Always note down critical document numbers.

Are There Penalties for Mistakes or Delays?

Yes, unaccounted consignments may attract fines up to INR 10000 or confiscation as per GST norms.

Did you know? The government is piloting AI based scrutiny of eWay Bills in 2025, flagging suspicious routes or repetitive modifications for rapid field checks.

People also ask:

Q: How long is an eWay Bill valid?
A: Generally one day for every 200 km for regular vehicles; slightly longer for over dimensional cargo.

What Are Some Best Practices for Generating Eway Bills Efficiently?

• Maintain updated and verified master data lists
• Pre enter regular routes, transporters, and HSN codes
• Use bulk upload wherever possible
• Set renewal alerts for expiry
• Conduct in house training for all logistics staff
• Store all generated documents securely for audit needs

Are There Online Tools to Simplify Bulk Eway Bill Generation?

Yes, several market leading GST solutions or online marketplaces offer integrated modules to generate, manage, and reconcile eWay Bills along with invoicing and ITC calculations.

How Can I Stay Updated With Eway Bill Rules?

Subscribe to official GST Council notifications, attend webinars by reputed CA firms, or use automated tools that refresh regulatory changes automatically.

Experts Insights: Regular process review, especially after each GST Council meeting, helps ensure compliance with the latest rule tweaks and avoids unintentional errors.

People also ask:

Q: Can I cancel an Eway Bill after goods delivery?
A: No, cancellation is possible only before actual delivery or within 24 hours of generation.

Quick Recap: Key Takeaways for Generating Eway Bills on the Portal

• Register on the eWay Bill portal using GSTIN and mobile verification
• Gather all required invoice, consignment, and transport details
• Generate an eWay Bill by filling in accurate data and reviewing before submission
• Use amendments/cancellation options within stipulated deadlines
• Follow compliance guidelines and be ready for GST audits
• Leverage technology like bulk uploads and ERP integration for large businesses
• Compare third party softwares or use online marketplaces to speed up and automate repeated logistics tasks

People Also Ask: FAQs

Q1: Can I generate an Eway Bill through a mobile app?
A1: Yes, Eway Bill portal supports mobile web and some states also offer dedicated mobile apps.

Q2: What if my vehicle breaks down during transit?
A2: You must update the new vehicle details on the portal for uninterrupted compliance.

Q3: How do I check if my Eway Bill is still valid?
A3: Use the portal’s ‘Track Eway Bill Status’ option for live validity and location.

Q4: Are Eway Bills linked with eInvoice in 2025?
A4: Yes, for most B2B supplies, eInvoice data auto populates eWay Bills when systems are integrated.

Q5: Is OTP required each time I log in?
A5: OTP is usually required only during sensitive activities or first time logins for added security.

Q6: Can exporters and importers use the same portal?
A6: Yes, special options are available for export/import related consignments.

For the latest rules, visit the official GST EWay Bill Portal or refer to GST Council Circulars for regular updates.

Sources: GSTN Official Eway Bill Portal, CBIC Circulars, CA reviews, Logistics industry feedback 2025